Project Manager

Salary

Competitive, commensurate with experience

Role Overview

The Project Manager will oversee the coordination, planning, and execution of Impactium’s key strategic initiatives, with primary focus on Enable the Shakti (flagship women and LGBTQ+ entrepreneurship program) and Bhartiya Entrepreneurs Program (Unlocking rural entrepreneurial potential across central India) and associated events, alongside broader day-to-day operational coordination. This role is essential to ensuring our programs run smoothly, deadlines are met, and our community of changemakers receives world-class support and experiences.

Key Responsibilities

Enable the Shakti Program Management

• Own end-to-end program management for Enable the Shakti

• Develop detailed program timelines, milestones, and resource requirements

• Coordinate curriculum design, mentor recruitment, founder selection, and cohort management

• Schedule and manage cohort sessions (workshops, mentoring, investor meetings, networking events)

• Track participant progress, engagement, and outcomes across program timeline

• Manage mentor-founder matching and support ongoing mentoring relationships

• Document program learnings, case studies, and impact outcomes for communications and reporting

• Maintain participant database and manage communications (updates, registrations, feedback)

• Support fundraising for program expansion through program storytelling and proposal development

• Identify and manage partnerships with educational institutions, incubators, and corporate sponsors for program delivery

Event Planning & Coordination

• Lead planning and execution of Enable the Shakti flagship events (annual convenings, pitch competitions, celebration events)

• Manage event logistics (venue selection, catering, technology/streaming, signage, schedules)

• Coordinate speaker recruitment, founder pitches, mentor panel discussions, and participant engagement during events

• Manage registration platforms, attendee communication, and post-event follow-up

• Plan and execute networking sessions to facilitate lasting connections among founders, mentors, investors, and partners

• Support design and branding of event materials aligned with Impactium’s visual identity

• Coordinate with external event partners, vendors, and sponsors

• Capture event documentation (photos, videos, testimonials) for communications and impact reporting

Bhartiya Entrepreneurs Program Coordination

• Support operational aspects of rural entrepreneur programs (fellowship management, schedules, participant communications)

• Coordinate capacity-building sessions, mentorship schedules, and field visits

• Track program metrics and outcomes for reporting

• Support market linkage initiatives and ecosystem connections

Day-to-Day Operational Coordination

• Manage calendar coordination and scheduling across leadership team

• Support internal meeting coordination, minutes-taking, and action item tracking

• Maintain project management tools and systems (shared calendars, task trackers, documentation)

• Coordinate internal communication and team alignment

• Support grant reporting and compliance requirements for ongoing programs

• Track and maintain program budgets, expense management, and financial reporting

• Vendor and contractor management (freelancers, service providers, consultants)

Stakeholder Communication & Coordination

• Serve as primary point of contact for Enable the Shakti participants, mentors, and partners

• Provide timely updates and responsive communication to all stakeholders

• Coordinate between program participants and institutional partners (corporates, incubators, universities)

• Support HR and team coordination with leadership on program staffing needs

• Maintain relationship with repeat partners and sponsors for program continuity

Documentation, Learning & Improvement

• Document processes, SOPs, and best practices for program management and event execution

• Conduct post-program reviews and capture learnings for future improvement

• Create program documentation, case studies, and impact reports

• Support impact measurement through data collection and outcome tracking

• Identify operational bottlenecks and propose process improvements

Required Qualifications

Education

• Bachelor’s degree in Business Administration, Project Management, Communications, or related field

• PMP certification or project management training preferred but not required

Experience

• Minimum 2–3 years of project or program management experience

• Experience managing multi-stakeholder programs or events is essential

• Demonstrated success coordinating complex initiatives with multiple moving parts

• Experience in nonprofit, social enterprise, or development sector preferred but not required

• Familiarity with entrepreneurship, startup ecosystems, or acceleration programs is valuable

• Event planning and coordination experience is a plus

Personal Qualities

• High standards for quality and excellence in execution

• Proactive and self-driven; able to take initiative without heavy supervision

• Excellent interpersonal skills and genuine care for program participants

• Ability to work collaboratively with diverse teams and across organizational boundaries

• Flexibility and grace under pressure in a fast-paced, startup-like environment

• Commitment to Impactium’s mission of inclusive, impact-driven entrepreneurship

• Cultural sensitivity and understanding of India’s diverse entrepreneurial landscapes

• Enthusiasm for supporting women and LGBTQ+ empowerment

What We’re Looking For

• Operational excellence champions who can turn vision into flawlessly executed programs and events

• People who care deeply about participant experience and go the extra mile to create meaningful moments

• Problem-solvers comfortable with ambiguity and able to navigate the complexities of scaling programs in India

• Team players with collaborative spirit and ability to support cross-functional initiatives

• Detail-oriented professionals who understand that execution excellence IS impact